top of page
This site was designed with the
.com
website builder. Create your website today.Start Now

PTO Budget

PLEASE NOTE OUR TAX ID # is 01-0694293

 

Reimbursement and Request Forms

Please click on the name of the form for a downloadable copy.

 

Sprague PTO Financial Policies

As the PTO grows, it is important to use financial best practices. We strive to protect the funds raised and to ensure spending is well planned, executed, documented, transparent and fair. We are grateful for the wonderful community we have here at Sprague, and welcome any questions or concerns regarding fundraising, spending or budgeting. If you have any questions, please contact the PTO Treasurer. 

 

Guidelines for Parents

Budget Requests

The PTO plans its annual budget in March and budget requests should be prepared and submitted using the “Budget Request” form. If something comes up during the school year, please fill in a Budget Request and submit to the PTO Chairs/Treasurer before making any unplanned expenditure. The PTO cannot always meet budget requests fully or immediately, yet it appreciates having new ideas which help us grow as a PTO.

 

Expense Reimbursements

All expenses should be pre-approved by the PTO Board – either in the form of a budget line-item allocated to a committee or, if not specified in the annual budget, via a budget request (see above). 

 

To Receive Your Reimbursement

  1. Fill out an Expense Reimbursement and Check Request Form, found in the PTO Mailbox in the main office, or at the link above under "Forms".

  2. Attach original receipts (credit card slips without purchase details are not acceptable receipts) with your Expense Form. 

  3. Allow 7 calendar days for the check to be issued. Parent checks are placed in the PTO Treasurer envelope in the PTO Mailbox. Parents will be notified by email when their checks are ready.

 

Check Requests

Vendor checks can be requested through the PTO using the “Expense Reimbursement and Check Request” forms. Please allow 7 days notice. An original invoice must be submitted with the Check Request form. 

​

Guidelines for Sprague Staff

Budget Requests

​

The PTO plans its annual budget in March. Budget requests should be prepared and submitted by March 15th using the “Budget Request” form found on this web page. If something comes up during the school year after the budget has been finalized, a Budget Request form may be submitted to the PTO Executive Board. The PTO cannot always meet the budget requests fully or immediately, yet it appreciates having new ideas that help us grow as a PTO.

 

Teachers' & Principal Discretionary Funds

  • At the beginning of the school year, the Principal and Teachers are notified via email of Discretionary Funds. 

    • ​These funds may be used at the staff’s discretion for classroom needs. 

    • Remaining balances at year-end are not carried over to the following school year. 

  • Discretionary Funds purchases should be paid for by the teacher, then submitted for reimbursement. 

  • Reimbursements must be requested using the Expense Reimbursement and Check Request form (found on this web page) with itemized receipts attached. 

  • Submit all claims within 30 days of purchase and 15 days prior to the end of the school year. 

  • Allow 7 days for the issue of reimbursement checks.

 

To receive your reimbursement:

  1. Fill out an Expense Reimbursement and Check Request Form, found in the PTO Mailbox in the main office, or at the link above under "Forms".

  2. Attach original receipts (credit card slips without purchase details are not acceptable receipts) with your Expense Form. 

  3. Allow 7 calendar days for the check to be issued. Teacher checks are placed in the individual teacher's mailbox at Sprague. 

 

  • Sprague School PTO is a designated 501(c)(3) organization, which means purchases made by the PTO are not required to pay sales tax.

  • A copy of our 501(c)(3) status is in the Treasurer’s envelope in the PTO mailbox.

  • Copy this document and show it when making school-related purchases.

 

Field Trip Support

  • Teachers are responsible for arranging all field trip programs and transportation.  

  • For Program and Entrance Fees: For the 2014-2015 school year, the PTO will pay for all field trip program and entrance fees, as well as transportation fees. However, reimbursement checks and check requests must now be requested through the WPS Business Office. Please contact Marianne Schwert at the WPS Business Office for field trip reimbursement or field trip checks. Marianne may be contacted by phone at 781-446-6120 x.5612 or by email at mshwert@wellesleyma.gov.

  • Please allow TWO WEEKS advance notice to the WPS Business Office for field trip checks. 

  • For bus fees: Submit all Eastern Bus Company Confirmations AND Invoices to the PTO Mailbox Treasurer's Envelope. 

bottom of page